Privacy Policy

Last Updated: 17/10/2025

Treasury Ease Solutions SRL ("we," "us," "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, share, and protect information when you use Treasury OS, our SaaS platform available at www.treasuryease.com.

We process data in full compliance with the EU General Data Protection Regulation (GDPR - Regulation (EU) 2016/679), Romanian data protection law, and—where relevant—other frameworks such as the California Consumer Privacy Act (CCPA).

1. Who We Are

Treasury Ease Solutions SRL

  • A limited liability company registered in Romania (EU)
  • Registered office: Bucharest, Romania
  • Trade Registry No.: RO555

We act as the Data Controller for personal data processed via Treasury OS.

Contact for privacy matters: contact@treasuryease.com

2. What Data We Collect

We collect data directly from you when you register, subscribe, or interact with Treasury OS, as well as automatically through the platform.

a) Account Data

  • Name and surname
  • Work email address
  • Password (encrypted)
  • Company name, role, and contact details
  • Subscription plan (free or paid)

b) Payment Data (for paid subscriptions)

  • Billing name, address, VAT ID
  • Payment details (processed securely by our payment provider; we never store full card numbers)

c) Usage & Analytics Data

  • Technical information: IP address, browser type, device, operating system
  • Activity logs: login times, features accessed, interactions with Treasury OS apps
  • Analytics data: collected via Google Analytics or equivalent (with IP anonymization and no advertising tracking)

d) Support & Communication Data

  • Information you provide via support requests, chat, or email
  • Records of communications with our support team

e) Application Data

  • Files you upload or store in Treasury OS
  • API connections and credentials you configure
  • Custom applications you build and install

3. How We Use Your Data

We use your data to:

  • Provide, manage, and secure your Treasury OS account
  • Process subscriptions and payments
  • Deliver support and respond to inquiries
  • Improve and optimize platform functionality
  • Generate anonymized usage statistics
  • Prevent fraud, abuse, or security breaches
  • Comply with legal and tax obligations

We do not sell your data and we do not use it for advertising purposes.

4. Legal Basis for Processing (GDPR)

We process data on the following grounds:

1

Contract performance (Art. 6(1)(b) GDPR): to provide Treasury OS services you subscribed to

2

Legal obligations (Art. 6(1)(c) GDPR): for tax, accounting, and compliance

3

Legitimate interests (Art. 6(1)(f) GDPR): to improve security, prevent fraud, and develop the platform

4

Consent (Art. 6(1)(a) GDPR): where required (e.g., analytics cookies, optional communications)

5. Data Storage & Security

  • Data is hosted on EU-based cloud servers (AWS, Google Cloud, or equivalent)
  • We use industry-standard encryption (in transit and at rest), access controls, and redundancy
  • Only authorized staff and contracted processors have access to personal data

6. Data Sharing & Third Parties

We share data only with trusted service providers (processors) under strict data protection agreements:

  • Cloud hosting providers (AWS / Google Cloud Europe)
  • Payment processors (for subscription billing)
  • Analytics providers (Google Analytics, configured with privacy safeguards)

We may also disclose data when required by law or to protect our rights.

7. International Data Transfers

Data is primarily stored in the EU/EEA. If transferred outside, we rely on:

  • European Commission adequacy decisions, or
  • Standard Contractual Clauses (SCCs) with supplementary safeguards

8. Data Retention

Account data: kept as long as your account is active, and up to 5 years after closure (legal reasons)

Payment records: retained as required by tax law

Usage logs: up to 12 months

Application data: deleted upon account closure or on request

9. User Rights

Under GDPR and other applicable laws, you have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Delete your data ("right to be forgotten")
  • Restrict processing in certain cases
  • Port your data to another provider
  • Object to processing based on legitimate interests
  • Withdraw consent at any time

Requests can be made at privacy@treasuryease.com. We respond within 30 days.

10. Cookies Policy

Treasury OS uses cookies only for:

  • Essential functions (login, security, session management)
  • Analytics (Google Analytics, anonymized; no advertising cookies)

You can control cookies via your browser settings. For more details, see our Cookie Policy.

11. Children's Privacy

Treasury OS is not intended for users under 18. We do not knowingly collect their data. If discovered, such data will be deleted immediately.

12. Automated Decision-Making

We do not use your personal data for automated decision-making or profiling that produces legal effects or significantly affects you.

13. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be published on this page with a revised "Last Updated" date. For significant changes, we will notify you by email.

14. Contact Information

For privacy-related requests:

Treasury Ease Solutions SRL

Email: privacy@treasuryease.com

If you are based in the EU, you have the right to lodge a complaint with your local Data Protection Authority. In Romania, this is the National Supervisory Authority for Personal Data Processing (ANSPDCP).

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